Hoicko.ai Human Recour...

Hoicko.ai Human Recourse Management System — Key Features Documentation

Overview: The Hoicko HRM system is a comprehensive Human Resource Management platform built on the Hoicko workspace. It is designed to streamline daily HR operations — from employee self-service to administrator oversight — through two primary views: My Workspace (employee-facing) and Administrator (HR/admin-facing).

PART 1 — My Workspace

The My Workspace tab is the employee's personal HRM dashboard, providing real-time status, quick actions, and access to all individual HR tools.

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1.1 Top-Level Dashboard KPIs

When an employee logs in, the dashboard header immediately displays four key live metrics:

KPI	Description	Example Value
Check-In Time & Status	Shows current check-in timestamp with live "Currently Working" / Active indicator	09:43 AM — Active
Attendance Rate (This Month)	Monthly attendance percentage with a progress bar for punctuality record	100%
Total Working Hours	Cumulative working hours for the current period	9.16h (1 working day)
Leave Days Remaining	Available leave balance across all leave types	61.5 days (3 leave types)

1.2 Quick Actions Panel

A dedicated Quick Actions section provides one-click shortcuts for the most frequently used HR operations:

· Apply Leave — Opens the leave application form directly.

· Apply Miss Punch — Allows employees to raise a correction request for missed biometric/digital punches.

1.3 Current Shift Information

The dashboard displays the employee's active shift details in real-time:

· Shift name (e.g., "Hoicko Office 2026")

· Working hours / timing (e.g., 9:30 AM – 6:30 PM)

· Validity duration (e.g., Jul 2 – Dec 31)

· Work location address

· Total daily hours and designated week-off day

1.4 Quick Access Applications (9 Apps)

The employee workspace provides 9 dedicated application tiles for self-service HR operations:

My Profile

Provides access to the employee's personal information and HR profile data.

Attendance

Opens the personal Attendance Report with a monthly calendar view. Tracks the following daily statuses:

· Present, Absent, Holiday

· Leave, Early Go, Late Come

· Work From Home, Week Off

Displays an attendance rate donut chart and allows employees to apply leave directly from this module.

Leave Status

Provides full Leave Management access with two sub-views:

· Leave Summary — Table view showing leave requests with Reason, Leave Type, Status, Level 1 Approver, Start Date, End Date, and Attachments.

· Leave Balance — Shows remaining leave balance per type (LWP, PL, etc.) with usage progress bars.

Employees can raise new requests via the "Apply Leave Request" button.

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Miss Punch

Allows employees to submit a Miss Punch correction request if they missed clocking in or out. Includes reason documentation and a multi-level approval workflow.

Time Sheet Report

Provides access to the employee's detailed time sheet, showing working hours logged per day for tracking and review.

Shift Schedule

Shows the assigned shift schedule details, timing, validity, and location information.

My Team Task

Allows employees and managers to view and manage tasks allocated to their team, enabling project and task tracking within the HRM context.

Report For WFH (Work From Home)

Enables employees to view and submit Work From Home records and reports, tracking WFH days and approval status.

Resource Allocation Report

Provides a view of how employees are allocated across projects or tasks, supporting workforce utilization tracking.

1.5 Attendance Overview Widget

1.6 Leave Balance Widget

Displays the employee's leave entitlement at a glance. Lists all leave types with year, total allotted days, used days, remaining days, and a color progress bar.
E.g., Below

Leave Type	Total Days	Used	Remaining
LWP (Leave Without Pay)	50	0	50
PL (Privilege Leave)	18	15	3

1.7 Leave Requests Widget

Shows recent leave request history with employee name/photo, submission date/time, duration (e.g., 0.5 working days), leave type badge, reason, approval chain, and approval status (Approved / Rejected / Pending).

1.8 Recent Attendance Widget

Displays the last few attendance records including date, location, In/Out timestamps, and total hours worked per day (e.g., 9h 10m).

1.9 Miss Punch Requests Widget

Shows the history of miss punch requests with date, requested IN/OUT times, reason, approval chain, and current status (Approved / Rejected).

PART 2 — Administrator Tab

The Administrator tab is designed for HR managers and administrators to oversee, manage, and report on organization-wide HR operations. It provides 6 core administrative applications.

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2.1 Payroll Module

A fully integrated payroll management system with the following sections:

Section	Sub-Items	Purpose
Setup	Salary Components, Salary Structures	Define pay elements and structure templates per grade/department
Employees	Employee Salary, PF ESI & TDS Details	Assign salaries and manage statutory deductions (PF, ESI, TDS)
Run Payroll	Payroll Run, Pay Slips	Execute monthly payroll and generate/distribute pay slips
Finance	Loans & Adjustments, Full & Final	Manage employee loans, salary adjustments, and exit settlements
Compliance	Compliance Config	Configure settings to meet statutory/regulatory requirements
Analytics	Reports	Generate payroll reports for analysis, audit, and management
Settings	Payroll Config, Audit Trail	Configure pay cycles and view complete change audit logs

2.2 Miss Punch Status (Admin View)

Administrators get an organization-wide view of all miss punch requests. The table includes:

· Employee requester name and ID

· Reason for the miss punch request

· Status — color-coded (Green = Approved, Red = Rejected)

· Multi-level approval chain columns (Level 1, Level 2, Level 3 Approver)

2.3 Employee Leave Status — Leave Analytics Calendar

A powerful calendar-based analytics view for administrators. Features include:

· Employee list on the left (name, ID, email)

· Calendar grid for the full month (dates as columns, employees as rows)

· Leave events shown with type (LWP, PL), status (Approved), and reason

· Filter by All Statuses or specific leave status

· Employee search, month navigation, Highlight Date feature, and Reload option

This gives HR a bird's-eye view of who is on leave on any given day, supporting workforce planning.

2.4 Attendance Report (Admin View)

The "Employees Attendance List" provides an organization-wide attendance overview:

· Color-coded grid — employees as rows, calendar dates as columns

· Status cells: P (Present), IN (Check-in time), WO (Week Off), and others

· Import Excel capability for bulk data uploads

· Month navigation, Attendance Legend, Download/export option

· Per-employee detail view (eye icon) and search/filter functionality

2.5 Location Report

Provides geographic attendance tracking capabilities, allowing administrators to monitor employee attendance punch locations. Supports organizations with multiple offices or geo-fenced attendance systems.

2.6 PMS — Performance Management System

The PMS module provides tools for managing employee performance appraisals and reviews within the HRM platform, enabling HR and managers to track, evaluate, and document performance cycles across the organization.

Summary — Key Feature Matrix

Feature Area	My Workspace (Employee)	Administrator (HR)
Dashboard KPIs	Check-in, Attendance Rate, Hours, Leave Balance	—
Attendance Tracking	Personal calendar & stats	Org-wide employee grid & list
Leave Management	Apply leave, view balance & history	Leave analytics calendar (all employees)
Miss Punch	Submit and track own requests	Review and approve all org requests
Payroll	—	Full payroll, pay slips, PF/ESI/TDS, loans
Shift Management	View own shift details	—
Task Management	My Team Tasks	—
WFH Tracking	Report For WFH	—
Resource Allocation	Resource Allocation Report	—
Location Tracking	—	Location Report
Performance	—	PMS (Performance Management System)
Compliance	—	Compliance Config, Audit Trail
Reports & Analytics	Time Sheet Report	Payroll Reports, Attendance Reports

Key Design Principles

· Role-Based Dual-Tab Layout — My Workspace for employees, Administrator for HR ensures each user sees only what is relevant to their role.

· Quick Actions Panel — Reduces the number of clicks for the most common HR tasks (Apply Leave, Apply Miss Punch).

· Multi-Level Approval Workflows — Built into Leave and Miss Punch modules, creating an auditable chain of approvals.

· Real-Time Dashboard Widgets — Live attendance, shift, and leave data without requiring manual reporting.

· Color-Coded Status Indicators — Green for Approved, Red for Rejected, enabling fast visual scanning of large data sets.

· Calendar-Based Analytics — Leave and attendance shown on calendar grids for intuitive workforce planning.