Hoicko's SPEND360° streamlines your entire supply chain through an intelligent, automated process:

1. Data Integration: It unifies data from all your systems (ERP, CRM, etc.) into one central platform for a complete, real-time view.

2. Demand Forecasting: Using AI, it accurately predicts customer demand to help you plan inventory and production effectively.

3. Inventory Optimisation: The system calculates ideal stock levels to reduce storage costs and prevent stockouts.

4. Supplier Collaboration: It automates communication and workflows with your suppliers to ensure reliable, on-time deliveries.

5. Warehouse & Logistics: It optimises warehouse operations and plans the most efficient transport routes to cut costs and delivery times.

6. Risk Management: The platform proactively identifies potential supply chain risks and helps you prepare for disruptions.

7. Customer Support: Improved efficiency leads to faster, more reliable deliveries and greater customer satisfaction.

How to log in with a password? 

Login with Admit Portal:

1. To start with, first you need to log in with a password.

 2. You need to enter your email and password to log in.

3. After login, a dashboard will appear on your screen.

A complete view of Dashboards.

Know more about Dashboard:

After login, a window appears with a dashboard screen.

Dashboard: Dashboards are available to streamline your workflow and keep you informed of events on various boards. Get a high-level picture of everything that is important to you by creating summaries and reports! From many boards, choose and arrange groups in one dashboard. Utilise our widgets to have all the tools and data you require in a single view as well as to centralise your data in one place.

The dashboard is made of different widgets. Like you can in the in Pie chart, Funnel, Bar graph to view it in a presentable way. You can use each widget to display specific information from any board. To add a new widget, simply click on the add widget icon and select the type of widget you would like to display. 

View for tiles:

•  On the left side menu, an option will appear; on the 9th serial number, there is a tab for My Portal. Click  on that

• By clicking on My Portal, there you will get the variety of tiles that explains the process of vendor registration to Integration error.

How to invite a user on the portal?

Invite user on Portal:

To invite user on the Admin Portal, you need to click on left corner downwards, you will get an option of user management.

There you will get an option of user management; by clicking on that option you can manage your member as per your requirement.

By clicking on the Plus icon, a new window will appear on which you will be updating the basic information needed and after adding up all the details. Click on CREATE IT, hence you are all ready to process further.

If you want to manage the role of the members you have added, you can customize as per your needs.

Another way to add member is by clicking on the icon at top right corner, there comes the two option:

1. Import Member Bulk
2. Export Member List

In this you can import an excel in which you can add the members in bulk in which there is a fixed criteria for excel.

In the same column there comes an option of Company code and Sub place. You can search of member by entering their phone number or email address for business sub place and manage company code.

Procedure of "Vendor."

Click on ‘Vendor’ from the options on the top bar and you will get the two tiles:

1. Vendor Registration
2. Vendor Approval

Process of Vendor Registration

1. Vendor Registration: Means a process a supplier uses to register with the Purchasing Division to receive solicitations for specified commodities for a specified period of time.

It is the collecting key information from outside suppliers of goods and services and entering that information into a system to manage the relationship.

To start with the first step, Click on vendor registration. For the registration process one need to enter up the details as asked.

While adding up the details for vendor registration, there comes an option of company category which comes with a drop down option of company category.

If you’re selecting company category as “Trading Company” than you need to fill up the trading / dealer form. And if you’re selecting company category as “Manufacturing Company” than you need to fill up the manufacturing form.

• If you select ‘ For Manufacturing’ in company category than you have to fill the following details according to the requirement:

Click on "next", for saving up the details.

•  If you select ‘For Trader/Distributers’ in company category than you have to fill the following details according to the requirement:

•  Next is Registered Address, you need to fill up details as asked.

Click on "next", for saving up the details.

• Then comes option for My top Customers, you need to fill up details as required.

There is a icon of '+' at the right side, you can add more your top customers by clicking on that:

Click on "next", for saving up the details.

Add Details- Bank, PAN No, GST and MSME

• There is form for bank details. You will be asked to fill up details as required.

It is mandatory to tick on the option " is Primary Bank"

Click on "next", for saving up the details.

• Then comes GST (Goods & Services), you need to fill up details as required.

Click on "next", for saving up the details.

• After this, you need to fill up PAN details

Click on "next", for saving up the details.

• After this you will get option for MSME, you need to fill up details according to the details asked in form.

Click on "next", for saving up the details.

Add Contact Person Details

• Next is ‘Contact Person Details’, fill up the contact details as asked:

In this you need to add up the details of at least 2 Contact person by clicking on '+' icon at the right side.

Click on "next", for saving up the details.

Upload Certificate

• Next is Certification, you need to upload the certification and fill up the details as asked.

Click on "next", for saving up the details.

• Next is Documents, you need to fill up the details and upload the documents as per the details required.

Then click on the option ‘send for approval’ after filling all the required details which appears at the right last corner.

Process of Vendor Approval:

Vendor Approval: It means any written or verbal communication, arrangement or understanding, in each case whether or not binding on Seller or a customer of the Business, or any Contract between a customer of the Business and Seller

(i)It provides Seller with the prior Consent of such customer to provide certain services of the Business to such customer.

(ii) The places Seller on a pre-approved list as an eligible Person to provide certain services of the Business to such customer.

In this admin will check all the details documented by vendor.

To start with the first step, click on the vendor approval, the window appears with the following status: Approved, Reject and Unapproved.

By clicking on the status ‘Accepted’, ‘Reject’, ‘unaccepted’ the form appears which were filled by vendor as per the requirements asked.

Just like ‘company detail’ option on the left side, you will be getting other options below, the form will appear and you have to verify up the details according to the given requirements.

After verifying the vendor details by admin, the last option of "Vendor approval", click on that the page appears:

There appears the two option for 'Check Double Inv.' and the other option is for confirmation. Both the options are mandatory to tick after verifying all the details.

Then choose the approver's name:

Process when "Accepted"

Then the two options occurs as admit wants to 'Accept' or 'Reject'. 

If you click on "Accept" that means you have accepted.

Process when "Rejected"

If you click on "Reject" than there is a window pop up, in which you have to fill up the reason for rejection which is mandatory and then click on "submit".

Procedure of PO (Purchase Order)

Purchase Order:

Click on ‘Purchase Order’ from the options on the top bar and you will get the two tiles:

1. PO History
2. Live PO

Procedure for PO History

1. PO History: A purchase order is a commercial document and the first official offer issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services. It is used to control the purchasing of products and services from external suppliers. Purchase orders can be an essential part of enterprise resource planning system orders.

In PO history, you get the summary of all your purchase orders.

By clicking on the ‘PO History’, the window appears; there you will see ‘Rejected’, ‘Accepted’, and ‘under approval’ status.

By viewing Accepted, a complete PO history will appear for the purchase those are accepted.

After that click on 'ASN History' at the right top corner, which means an advanced shipment notice (ASN) is an electronic data interchange (EDI) message sent from the shipper to the receiver before the departure of the shipment from the shipper's facility. The message includes complete information about the shipment and its contents. You will get the complete history of ASN.

By viewing Accepted, a complete PO history will appear for the purchase which is accepted.

Procedure for Live PO

Live PO: A purchase order, is a legal document a by buyer sends to a supplier or vendor to authorize a purchase. Purchase orders outline what the buyer would like to purchase and how much if it they would like to receive. These agreements help both the buyer and seller document transactions.

• When you click on Live PO a new window appears which will show your PO status which are accepted.

•  When you click on accepted it will show you the PO history.

Procedure of "GATE"

Click on ‘Gate’ from the options on the top bar and you will get the two tiles:

1. Gate Entry
2. Gate Check Rejection

Procedure of Gate Entry

1. Gate Entry: By clicking on ‘Gate Entry’ you will get the complete detail of the workflow status.

There appears the two option one is dropdown and the other is eye icon at the left side of the window.

Click on 'dropdown' for full details of the gate entry.

Click on the ‘eye symbol’ below workflow status, you will get the workflow status according to the approval  given:

Process of Gate Check Rejection:

2. Gate Check Rejection:

By clicking on ‘Gate Check Rejection’, where you get the option of ‘Approval Status’ from which you can select status as per the requirement.

What is "MIGO" procedure?

Procedure of MIGO:

Click on ‘MIGO’ from the options on the top bar and you will get the three options:

1. Store Certification
2. Store MIGO
3. MIGO Report

Store Certification

1. Store Certification: A certificate store is a special key database file that Digital Certificate Manager (DCM) uses to store digital certificates.

By clicking on ‘Store Certification’ a new window appears, in which you can get all the required details by clicking on the arrow at the left corner:

By clicking on ‘show line items’ at the right corner, a window popup in which you can view more details as per the requirement.

Procedure of Store MIGO

2. Store MIGO:

By clicking on ‘Store MIGO’, you will get complete information about the MIGO process.

Procedure of MIGO Report

3. MIGO Report : Movements in good out is to process a goods receipt to confirm the receipt of materials and/or services.

When you click on ‘MIGO Report’ a new window appears which will show the status of your tasks whether it is completed, rejected, pending, or sent for approval.

Click on 'Dropdown' option, you will get the complete MIGO Report.

Procedure of "ASN"

ASN (Advanced Shipment Notice)

Click on ‘ASN’ from the options on the top bar and you will get the three options:

1. Live ASN
2. Rejected Vendor ASN
3. ASN History

Procedure of Rejected Vendor ASN

2. Rejected Vendor ASN:

Click on ‘My rejected ASN’,

Here you will get the history of all the rejected advanced shipment notices (ASN)

By clicking on "view", you will get the Invoice of the rejection.

Click on 'Submit', after filling up the details as asked.

Procedure of ASN History

3. ASN History: An advance ship notice or advance shipping notice (ASN) is a notification of pending and upcoming deliveries matched to the prior provided packing list. The ASN can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, markings, carrier information, and configuration of goods within the transportation equipment. 

• When you click on 'ASN history' a new window appears which will show the status of your tasks whether it is completed, rejected, pending, or sent for approval.

• When you click on the 'dropdown' on the left side of the completed ASN status the below dropdown will open up which will show detailed information about the completed task.

• When you click on the arrow on the left side of the pending ASN status the below dropdown will open up which will show detailed information about the pending task.

• When you click on the arrow on the left side of the under-approval ASN status the below dropdown will open up which will show detailed information about the send-for-approval task.

Procedure of Live ASN

3. Live ASN: Advanced shipping notice (ASN) is a document that provides detailed information about a pending delivery. The purpose of an ASN is to notify the customer when shipping occurs and provide physical characteristics about the shipment so the customer can be prepared to accept delivery.  

Click on ‘Live ASN’,

• In live ASN when you click on the left-hand side arrow of any row you can see this dropdown which gives you a detailed overview of the task, as you can see the colored vehicle logo shows the process that is completed and the grey vehicle shows the incomplete process. This will make it easier for you to keep track of your tasks. 

Click on 'Show Line Items', you will get the more required description.

Feedback

Click on ‘Feedback’ from the options on the top bar and you will get the two options:

1. Feedback
2. Complaint Box

Feedback forms

1. Feedback: You can fill up your feedback forms according to the tiles available, and add up details as per asked.

Click on any one of form, the window pop up for filling up the details:

Click on "Submit" After filling up the details

Complaint Box

Click on "Complaint Box", the different form window will appear.

2. Complaint Box: You can fill up your complaint forms according to the tiles available, and add up details as per asked.

Integration Errors.

Click on ‘System’ from the options on the top bar and you will get the options:

An Integration Error:

An integration error appears when a third-party platform sends back a response code to Unbounce's servers, indicating that there might've been an issue with accepting the lead (from a form submission). Such errors can appear if there's an issue with the integration or how Unbounce is sending the information.    

• When you click on Integration error a new window appears which will show your tasks errors.